Overview
The popularity of Microsoft Office SharePoint Server (MOSS) 2007 has translated into pervasive use of the technology throughout many organizations, frequently without policies, rules, or procedures. Together, Bluespring and Microsoft are helping companies put internal controls around SharePoint site deployment, management and de-provisioning.
Situational Analysis
Whether IT departments retain 100% control of the provisioning, security and management of SharePoint sites or they empower business users to own as much of it as possible, the complexity surrounding site configuration and permissions usually means that resource-intensive site administration is relegated back to IT. This reality challenges scalability, governance and lifecycle management.
Steps to a successfully managed MOSS deployment include:
- Define a deployment process
- Define how changes will be tracked, catalogued and approved
- Establish guidelines for the development of site definitions and mechanisms for coordinating ID usage
- Determine an approval process for information policies, such as expiration, compliance and auditing
- Establish and document user policies and rights policies including securing restricted areas
- Define rules for archiving of sites, including warnings and approvals
Solution
This best-of-breed MOSS Governance Software solution is built on a fully web services-enabled composite solutions architecture comprised of Bluespring Software and Microsoft Office SharePoint server (MOSS) 2007. It comes pre-configured with best-practice workflows that address SharePoint site provisioning, access site control and lifecycle management. This solution set contains the use of SharePoint throughout the enterprise while simplifying administrative processes and providing scalability.
Business Value
- Automated SharePoint site creation and provisioning
- Process-driven security that simplifies identity and access management (add, change, delete requests and approvals)
- Process-driven internal controls that manage and enforce content retention policies (archive and retrieval)
- Process-driven internal controls that manage and enforce site validation and de-provisioning policies
